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Supply Chain Manager at Africa Nazarene University

Africa Nazarene University (ANU) is an accredited Private Christian University sponsored by the Church of Nazarene International, which follows the Wesleyan Holiness Tradition. It integrates faith with learning to produce well rounded individuals who are able to meet challenges of their times.

Applications are invited from qualified professionals to fill the following position;

Job Title: Manager, Supply Chain Management
Grade: ANU 5
Department: Supply Chain Management
Location / Workstation: Main Campus
Reports to: Deputy Vice Chancellor, Finance and Administration
Direct reports: Assistant, Supply Chain Management

Job Description
Responsible for the finding, agreeing terms, and acquiring of quality goods, services or works often via a tendering or competitive bidding process, to support the University’s delivery of services to both its external and internal customers.

• Develop procurement strategy, program, policy, procedures, plan and guidelines
• Establish and manage a suppliers’ master data list by analyzing requests for quotation from various departments, market conditions, present and future material availability and merchandise price. Communicate list of approved preferred suppliers/vendors/ service providers to the management and employees
• Oversee the process of tendering by chairing the bid evaluation committee and prepare a consolidated report on the bid process. Review, evaluate, and approve specifications for issuing and awarding bids
• Lead the contract negation and contract signing with preferred suppliers for future procurement on agreed terms and conditions. Review purchase order claims and contracts for conformance to company policy and signing memorandum of understanding with approved suppliers for term of delivery, payment and other supply related matters
• Manage vendor and supplier relationships. Liaise with suppliers to clarify issues arising from the supplied product, scope/description, pricing, service level duration stated on contractual terms and conditions of purchase. Resolve vendor or contractor grievances, and claims

against the procurement amicably or by liaising with the University’s legal team
• Work with internal departments to assess the performance of outsourced agencies/ vendors/ suppliers, and to process the periodic settlement of fees as per pre-established terms and conditions
• Set overall methods to control inventory levels including minimum/maximum levels, safety stocks and order policies for various types of materials
• Mentor, coach and supervise subordinate staff
• Develop and monitor the department annual plan and budget
• Provide technical advice and reports to management when required

Job Dimensions
Financial Responsibility:
• Departmental budget
Working Conditions:
• Works predominantly within a comfortable office environment

• Master’s degree in a relevant field
Professional Qualifications / Membership to professional bodies
• Relevant professional qualification
• Member of a relevant professional body
Work experience required.
• Minimum of six (6) years of relevant experience
Skills and Competencies:
• Executive disposition, and demonstrate high levels of integrity
• Ability to develop long term integrated and cross-functional operational plans
• Ability to operationalise strategy into action for the function
• Business/Financial acumen, business savvy, innovative
• Strategic management skills
• Communication skills
• Interpersonal skills
• Organising and planning skills
• Negotiation skills

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