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Business Administrator at Microsoft

Microsoft is on a mission to empower every person and every organization on the planet to achieve more. Our culture is centered on embracing a growth mindset, a theme of inspiring excellence, and encouraging teams and leaders to bring their best each day. In doing so, we create life-changing innovations that impact billions of lives around the world. You can help us achieve our mission.

The ideal candidate for this role will need to be able to navigate and change directions quickly within a fast-paced environment, have excellent interpersonal skills, take initiative, demonstrate good judgment and the ability to maintain confidentiality. They will also need to set priorities and handle multiple tasks simultaneously. Being detail oriented and having consistent and timely follow through will be essential to success.

Responsibilities

Duties include but are not limited to:

  • Operational management of the ADC and interacting & coordinating the activities of various other support services (CELA, RE&F, Security, HR etc.).
  • Alignment of budgets, spending and other financial matters with the Chief of Staff and overall Microsoft finance and business functions.
  • Project management of various non-engineering ADC related projects and ensuring delivery within agreed timelines.
  • Liaising with external local stakeholders such as Vendors, Government etc. to ensure the smooth delivery of various ADC initiatives and activities.
  • Ensuring staff onboarding and basic HR admin functions are being performed to the required standards and expectations.
  • Calendar Management with attention to accuracy, timeliness, conflict resolution and alignment to the leader’s priorities and commitments
  • Planning and coordinating domestic and international travel end-to-end including the proactive anticipation of any, and all logistics and itineraries, as well as the reconciling and submission of expense reports.
  • Purchasing equipment, services and supplies, creating purchase orders and processing invoices.
  • Assist with establishing equipment ordering and supply guidelines, ensuring lowest cost/best quality options are chosen.
  • Acting as interim approver on team expense reports, ensuring coding accuracy.
  • Assist with headcount management
  • Distribution and security group ownership and management
  • Organizing and planning off-sites and morale events.
  • Cross collaborating, planning, and support including All Hands, morale events, and other group meetings as needed.

Qualifications

Required Qualifications:

  • 3+ years’ experience in an Administrative support role or equivalent
  • Collaborate on the planning and support of all-up events including All Hands, morale events and other events as needed.
  • Maintain the confidentiality of highly sensitive material with tact and professionalism
  • Knowledge and proficiency with Microsoft products and internal systems including Outlook, Microsoft Office, Windows, MSS, HeadTrax, MyOrder, and MS Expense required

Preferred Qualifications:

  • Effective written and verbal communications skills
  • Desire to take on big challenges and the ability to see the big picture as well as the details
  • Ability to react with appropriate urgency to situations and requests
  • Strong attention to detail with strong problem-solving and troubleshooting skills
  • Strong cross-team collaboration and organizational skills
  • Consistently demonstrate a can-do and customer service attitude
  • Ability to build effective cross-group working relationships and work collaboratively with people at all levels of the organization.

Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.

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