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Inter- Agency Working Group (IAWG) Graduate Trainee Assistant at Plan International

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And its girls who are most affected. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children. We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. We have been building powerful partnerships for children for over 75 years, and are now active in more than 70 countries.

Plan International Kenya is the current host of the Inter –Agency Working Group East & Central Africa Secretariat. The IAWG is a regional forum for networking, technical information sharing and coordination. Membership is open to all not for profit International voluntary agencies or non-governmental organisations (INGOs), with a regional presence involved in humanitarian and development work in the wider East and Central Africa Region. As part of the IAWG Team you will be responsible to the Inter Agency Working Group (IAWG) Secretariat, supporting all related activities.

DIMENSIONS OF THE ROLE

The position will work closely w

ith IAWG Coordinator, the IAWG Co-chairs, steering committee/core group and sub groups chairs in delivery of the IAWG mandate.

This position is responsible for supporting the coordinator in running the secretariat functions including admin, logistics/procurement, finance and communication.

Accountabilities

  • Support the coordinator in the running of the IAWG secretariat activities – this includes but not limited to providing on-hand assistance during conferences and sub-group meetings e.g. ensuring that participants are welcomed, signed in, take minutes and ensure other specific administrative and logistics issues are responded to in a timely and appropriate manner.
  • Updating the IAWG website – posting of events/jobs vacancy among others.
  • Update IAWG social media on a regular basis with relevant material, highlighting key events and achievements using blogs etc.
  • Designing concepts for campaigns, events and other special projects.
  • Carry out media monitoring and report on a weekly/monthly basis.
  • Generate, edit and publish the weekly bulletin.
  • Support in development and maintenance of a suite of materials (events posters, brochures, flyers etc.) to effectively communicate the work of IAWG.
  • Support in report writing for all IAWG related activities.

Key relationships

Internal

The position will also work closely with IAWG Coordinator as well as the sub groups leads.

Technical expertise, skills, knowledge, experience and behaviours

Knowledge and experience

  • University degree in the field of communications, public relations, languages, journalism & peace, conflict and International relations.
  • Experience in managing websites and in using social media tools in a professional context.
  • Demonstrated experience in events coordination, administration and/or management, preferably within INGOs.
  • Pro-active communicator, with experience working in multi-disciplinary teams.
  • Resourcefulness, flexibility, good organisational skills and the ability to prioritise and to meet deadlines.
  • Demonstrated effective organizational skills and ability to handle work in a timely manner.
  • Ability to work effectively with people from different nationalities, cultures, ethnic and religious groups across the region.
  • Good understanding of humanitarian issues in East and Central Africa, and the ability to relate IAWG work within this context.

Skills

  • Strong interpersonal, diplomacy, negotiation and team engagement skills.
  • Ability to network effectively and develop a wide range of relevant contacts.
  • Influential communicator with excellent written English and oral communication skills
  • Competent IT skills & experience in the use of software programs such as MS Word, PowerPoint, Excel, Mailchimp & Adobe suite 6 – A MUST.
  • Experience of operating multi-media equipment including digital cameras, video recording equipment, web cams, and voice recorders.
    Experience of tailoring communication and advocacy messages for a variety of decision-makers and high level audiences.

Behaviours:

  • Value driven individual committed to uphold Plan’s values and adhere to its code of conduct, policies on safeguarding and sexual harassment.
  • Striving for excellence: You focus on reaching results while ensuring an efficient process.
  • Collaborating: You involve relevant parties and encourage feedback.
  • Taking the lead: You take ownership and initiative while aiming for innovation.
  • Communicating: You listen and speak effectively and honestly.
  • Demonstrating integrity: You act in line with our vision and values
  • Sensitivity to cultural diversity, gender issues and commitment to equal opportunities.
  • Proactive, self-motivated, enthusiastic and diligent team player able to work under pressure within tight deadlines and with minimum supervision.

Plan International’s Values in Practice

We are open and accountable

  • Promotes a culture of openness and transparency, including with sponsors and donors.
  • Holds self and others accountable to achieve the highest standards of integrity.
  • Consistent and fair in the treatment of people.
  • Open about mistakes and keen to learn from them.
  • Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

  • Articulates a clear purpose for staff and sets high expectations.
  • Creates a climate of continuous improvement, open to challenge and new ideas.
  • Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
  • Evidence-based and evaluates effectiveness.

We work well together

  • Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
  • Builds constructive relationships across Plan International to support our shared goals.
  • Develops trusting and ‘win-win’ relationships with funders, partners and communities.
  • Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

  • Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
  • Builds constructive relationships across Plan International to support our shared goals.
  • Develops trusting and ‘win-win’ relationships with funders, partners and communities.
  • Engages and works well with others outside the organization to build a better world for girls and all children.

Physical Environment

Typical office environment in the RESA regional hub

Level of contact with children

Low contact: No contact or very low frequency of interaction.

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