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Procurement Assistant, ICT Officer at Micro Enterprises Support Programme Trust

1. Procurement Assistant

REF. HR/02/2020

Job Purpose

To assist in maintaining the scope, management and sourcing activities on a day-to-day basis for entire procurement function and execute standardized strategic sourcing processes focusing on value for money.

Key Responsibilities

  • Reviewing, recording purchase requisitions and obtaining additional information or documentation from respective users as required.
  • Coordinating the inspection and acceptance of goods and works depending on the thresholds and/or if required.
  • Receiving, actioning and monitoring the status of purchase requisitions, maintain LPOs and contacts with suppliers to ensure timely delivery of goods, works & services.
  • Preparing and processing of tender documents i.e. Invitations to Bids, Request for Proposals and Request for Quotations.
  • Coordinate the receiving and opening of tenders, analyzing of quotations, preparation of evaluation criterions for proposals.
  • Prepare purchase orders and draft contracts for approval by the Procurement Officer.
  • Maintain relevant internal procurement databases, documents and records of procurement and disposal activities for the required period.
  • Participate in supplier qualification and selection process by developing a supplier evaluation system.
  • Assist in maintaining and updating the approved list of registered suppliers required by MESPT.
  • Notifying successful and unsuccessful bidders.
  • Other Duties & Responsibilities
    • Assist in conducting market surveys and analysis which will assist in monitoring and forward planning for supplies.
    • Maintain efficiency in supply chain procedures within the organization and coordination among staff to ensure successful requisition.
    • To be a member of the Procurement Committee.

Qualifications & Experience

  • Business degree or equivalent.
  • Professional Membership in Purchasing and Supplies; CIPS or KISM.
  • Minimum of Two (2) years of relevant work experience in procurement.
  • Experience in working with developmental or non-governmental organizations will be an added advantage.
  • Proficient in Microsoft Office programs e.g. Excel.
  • Knowledge of Microsoft Navision System will be an added advantage.
  • Pragmatic and honest behaviour
  • Good analytical skills.
  • Independent thinker.
  • Good time management and organizational skills.

2. ICT Officer

REF. HR/01/2020

This position is primarily responsible for increasing the level of automation within the business by continually identifying, developing and upgrading the ICT applications in the organization

Key Responsibilities

  • Identify and plan for ICT Applications services required in the organization, in collaboration with other sections and units’ heads which will subsequently contribute to the overall strategic planning.
  • Undertake application root cause analysis and resolution for application problems in conjunction with the users and application suppliers.
  • Work with system vendors as required to configure, customize or upgrades to existing systems in order to fit business requirements.
  • Develop application and service catalogue strategies, service level agreements, test and deploy plans regularly, in collaboration with units’ heads.
  • Undertake business process mapping to increase areas of automation within the business.
  • Managing company database and ensuring database security policy, daily backups.
  • Providing ICT application support by resolving user problems and offer help desk services.
  • Maintain and update interfaces and integrations, exports and imports, data extracts, reporting functionalities and ensure their smooth running where required.
  • Train and provide guidance and support for application users to ensure that the business application systems supported by the ICT are maintained to the highest possible standard to attain productivity and efficiency.

Qualifications & Experience

  • A degree in Information technology, Computer Engineering or related discipline
  • Minimum of three (3) years working experience.
  • Technical competencies in programming languages like java, C++, python, xml, Php or any other.
  • Technical knowledge in databases like, MSQL, Oracle, PostgreSQL and MySQL.
  • Technical knowledge of ITIL.
  • Strong understanding of business analysis.
  • Experience in project management.

Other requirements

  • Good communication and analytical skills.
  • Evidence of continuing professional development.
  • Creative thinking to deliver proposed solutions to meet new or changed business requirements.
  • Work well in a team environment.
  • Ability to maintain confidential information.

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