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Finance and Budget Officer at United Nations Environment Programme

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. UNEP’s Ecosystems Division works with international and national partners, providing technical assistance and advisory services for the implementation of environmental policy, and strengthening the environmental management capacity of developing countries and countries with economies in transition Under the direct supervision of the Chief, Operation Support Unit (OSU) Ecosystems Division, the Finance and Budget Officer (FMO), will be responsible for the following functions:

Responsibilities

1. Managing designated programmes and projects: certifying that proposed obligations or disbursements are: a). raised in accordance with existing UN Financial Rules and Regulations; b). raised in accordance with the purpose for which the relevant appropriation was approved and the allotment made; c). can be met from the available balance of the allotment to the relevant account, with due regard to future expenditure.

  • Managing sub-programme resources: a). maintaining and updating sub-programme specific management information on the status of the Environment Fund, Trust Fund, Counterpart Contribution allocations, Regular Budget,Trust and Environmental Support Funds; project commitments, proposals, revisions, extensions and expenditure reports; b). liaising with implementing external organizations, Ecosystems Branch Managers and Programme Managers to resolve priorities and conflict situations; c). liaising with funding organizations on sub-programme related Trust Fund or Counterpart Contributions; d). providing input to the Chief of the Unit; e). providing ad-hoc reports to the Chief of the Unit or other Ecosystems Division Managers.
  • Supporting and facilitating preparation and approval of projects: a). coordinating the preparation of projects in cooperation with concerned UN Environment Programme Managers and/or external implementing organizations ensuring that project documents and revisions are: (i) consistent with the strategies, objectives and goals approved by the Governing Council of UNEP; (ii) consistent with approved UNEP work programmes and management directives, and in accordance with UNEP guidelines on project design; (iii) within allocated resources and in accordance with UN and UNEP financial rules and regulations: b). supporting and providing direct professional guidance in all aspects of programme structuring and project design; c). providing direct input particularly in the planning of resource utilization and budgets; d). facilitating the approval of projects and revisions within UNEP; e). coordinating and facilitating the necessary administrative measures required after project/revision approval.
  • Managing and monitoring fund management side of the project implementation: a). ensuring consistency with policy, agreement, directives, guidelines, rules and regulations in the fund management implementation of approved projects; b). soliciting interim and terminal financial reports, reviewing and reconciling reports; c). coordinating revision of projects; d). controlling project budgets; e). maintaining and updating information on the status of project related Counterpart Contributions; f). reviewing financial aspects of the project related Letters of Agreement; g). approving and initiating disbursement of funds; h). reviewing and certifying obligations and disbursement documents; i). undertaking administrative and financial action for directly supervised internal projects; j). Coordinating the actions required for closure of completed projects; k). providing information to Programme Managers and Officers and external implementer of changes in policy guidelines

    Competencies

    Professionalism: Knowledge of financial and budgetary principles and practices, budget development and financial administration of resources. Ability to develop budgetary policies, procedures and new programmes. Ability to formulate new strategies and technical approaches to budgetary matters. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

Advanced university degree (Master’s degree or equivalent) in Accounting, Business Administration, Finance or related fields is required. A first-level university degree in combination with two years of qualifying work experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of five (5) years of relevant and progressively responsible work experience in finance budget or related area is required.
Working experience with an Enterprise Resource Planning (ERP) system such as Oracle or SAP is required.
Working experience in a supervisory role is required.
At least three (3) years of experience in management of public funding, grant management and interaction with public sector institutions in an international context is highly desirable.
Experience with complex data analysis, reconciliations and reporting would be highly desirable.
Experience with International Public Sector Accounting Standards (IPSAS) is desirable.
.Experience in an international organization is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of French is desirable. Knowledge of another UN official language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

• This position is temporarily available for 6 months, a limited duration that does not carry any expectancy, legal or otherwise, of renewal.

• If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.

• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.

• Pursuant to section 7.11 of ST/AI/2012/2/Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position.

• The United Nations is Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as “retirement.” Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

•Internal Applicants – when completing the PHP, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you.

• Individual contractors and consultants who have worked within the UN Secretariat in the last six months, irrespective of the administering entity, are ineligible to apply for professional and higher temporary or fixed-term positions and their applications will not be considered.

• All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. If you do not receive an email acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists please seek technical assistance through the Inspira “Need Help?” link.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

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