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MS Operations Coordinator at Nokia

Job Summary

  • Monthly headcount reporting of the projects team for reconciliation with finance and project management office team.
  • Liaison for ETLs in MS KE team with the supplier to ensure that all terms and conditions negotiated with procurement teams are followed.
  • Suggesting favorable hotels and apartments for procurement to negotiate rates as per project locations.
  • Getting different quotations for any assets required by the projects and liaising with procurement on best options to choose.
  • Efficiency in organizing transport logistics where applicable. Advising MS on areas of cost efficiency in travel logistics.
  • Procuring of team assets, supplies and services for the team including asset management.
  • Reduce Operating Expenditure. Cost optimization through review of supplier contracts where applicable, mobile phone bills, vehicles usage, fuel etc.
  • Cost effectiveness through active participation in quotations negotiations; timely servicing and repairs of vehicles; regular inspection of fleet vehicles to ensure all documentation is in order.
  • Managing the deliverables of the vehicle leasing companies.
  • Ensuring the pool cars are in good working condition with enough fuel whilst managing any issues raised by drivers and/or staff regarding pool vehicles
  • Ensuring tracking and monthly reporting of the usage of all vehicles including the pool cars.
  • Ensuring active monthly sign off is done by 5 th day of every month.
  • Support staff in the delivery of MS/Airtel KPIs.
  • Ensuring all signoffs with Airtel are done accurately and on time.
  • Assist the managers identify cross functional operational gaps impacting on delivery.
  • Assist to resolve site access challenges.
  •  Live the Nokia Culture.
  • Maintaining MS Management Trackers e.g. for leave days and training.
  • Maintaining a consolidated database of all tools in MS.
  • Onboarding new staff.
  • Quality interactions with staff and giving feedback to management for issues raised for resolutions.
  • Circulation of minutes after weekly MS management meeting.
  • Drive and ensure compliance with Nokia health and safety policies.
  • Being the MS H&S SPOC.
  • Assist OD in tracking major operational issues.

Qualifications & Competence

  • Bachelor’s Degree with a bias in Technology and Business.
  • Practical experience in an Operations Environment.
  • Knowledge of Project Management.
  • Ability to identify problems at an early stage and solve them effectively.
  • Well-developed listening, communication and decision-making skills.
  • Ability to influence people from different levels of the organization.

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