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Human Resources and Administration Manager at The Kenyan Section of the International Commission of Jurists (ICJ Kenya)

Established in 1959, The Kenyan Section of the International Commission of Jurists (ICJ Kenya) is a non-governmental, non-partisan, not for profit making, membership organisation registered in Kenya. With a membership drawn from the Bar as well as the Bench, it is a National Section of the International Commission of Jurists whose headquarter is in Geneva. It is however autonomous from the ICJ Geneva.

Job Description

  • Provide oversight and quality control over recruitment procedures, including screening, interviewing, reference checks, and job offers;
  • Head all human resource functions in the office, including staff induction and orientation, maintaining and updating personnel files, and hiring and terminating employees;
  • Ensure employment policy structures with regard to job descriptions, salary scales, benefits, diversity, and training. Conduct periodic surveys within local markets to benchmark competitive staff compensation packages;
  • Oversee staff performance management policies, including annual and midyear 360 and probationary evaluation processes;
  • Serve as the key internal point person for employee labour relations and personnel mediation in the event of inter-office disputes;
  • Oversee research, drafting, and updating of employee policy and procedure manuals; staff bios; and staff orientation binder;
  • Research, negotiate and renew with the procurement team all office suppliers pertaining to personnel benefits, such as medical insurance and pension;
  • Identify periodic skills development or in-house training opportunities for staff;
  • Ensure a healthy and robust office environment to promote staff growth, wellbeing and productivity.
  • Promote a healthy spirit of teamwork and communication within the ICJ Kenya team through regular meetings and exchange of information.
  • Promote employee wellness and employee retention through creative benefits.
  • Oversee the day-to-day administration processes and operations for effective service delivery.
  • Provide executive support to the office of the Executive Director
  • Provide leadership in the maintenance of an up-to-date members’ register pursuant to the Societies Act.
  • Provide leadership in the submission of the organisation’s annual returns with the Registrar of Societies.
  • Prepare documentation for Annual General Meetings

Qualification/Knowledge/Experience/Skills:

  • A  bachelor’s  degree  in  human  resource  management  or  business  management  administration (a master’s degree will be an added advantage)
  • At least ten years’ previous work experience in human resources administration (experience in the non-governmental sector will be an added advantage)
  • IHRM Membership
  • Extraordinary initiative, creativity and capacity to think strategically
  • Excellent interpersonal skills, diplomacy, verbal and written communication skills
  • Integrity, confidentiality, and professional discretion essential
  • Appreciation of difference, diversity and human rights values in the workplace
  • Proven ability to build and maintain relationships with a wide array of people with diverse backgrounds throughout the sector
  • Performance review methods and techniques
  • Staff training, development and recognition
  • Knowledge and understanding of human resources best practices, including the ability to interpret and apply policies consistently in the context of problem-solving
  • An understanding of relevant legislation, policies and procedures
  • Technologically  competent,  experienced  with  database  systems,  including  the  ability  to  operate spreadsheets and word processing programs at a highly proficient level

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