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Procurement Officer at Kwale Water and Sewerage Co. (KWAWASCO)

Duties:

  • Adopt a process that will ensure procurement is done in an Open & Transparent manner.
  • Manage the annual supplier prequalification exercise to identify credible and reliable suppliers
  • Preparation of Suppliers pre-qualification documents
  • Coordinate with relevant user departments in preparation of quality specifications of goods and services required.
  • Preparation of assigned professional opinion for signing by the Accounting Officer
  • Compile, analyse &Consolidate the annual procurement plans
  • Ensure inventory control& conduct stock taking
  • Coordinate the receiving and opening of tender/quotation documents and the evaluation of tenders, quotations or proposals
  • Secretarial of the tender evaluation &disposal committee
  • Preparation &Verification of LPO’s and LSO’s for approval by the Accounting Officer
  • Ensure certification of invoices and payment vouchers to suppliers
  • Prepare and submit the quarterly, monthly & bi annual mandatory reports for signing by the Managing Director
  • Advice management on the best procurement &supply chain
  • Participate in the management and regular update of Company Asset Register alongside the Asset committee.
  • Conduct product/market survey, periodically as prescribed by the PPADA 2015, so as to guide in the making of the professional opinions for financial decisions.

Key Skills

  • Analytical skills
  • Good Interpersonal skills, ability to interact well both internally (within the Organization) and externally
  • Excellent communication and organizational skills
  • Proficiency in Ms Excel & Sage
  • Previous experience in handling Projects
  • Knowledge of the Public Procurement & Asset Disposal Act 2015 & Public Procurement Regulations 2020.

Personal Attributes

  • Customer focus
  • Efficiency and effectiveness
  • Team player
  • High level Integrity
  • Innovative with strong initiative
  • Ability to maintain Confidentiality

Experience:

Minimum three (3) years working experience in procurement.

Qualifications

  • Degree in Supply Chain Management/Procurement or relevant field
  • Membership of KISM/CIPS/Institute of Purchasing & Supplies
  • Must have Supplies Practioner’s licence

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