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Transport Officer at Mary’s Meals

Mary’s Meals provides one good meal to some of the world’s poorest children every school day.

We are a no-frills charity with a simple idea that works: by providing one good meal in a place of learning, children are drawn into the classroom where they can receive an education that could one day free them from poverty.

Mary’s Meals is named after Mary, the mother of Jesus, who brought up her own child in poverty. We consist of, respect and reach out to people of all faiths and of none.

Our vision is that every child receives one daily meal in their place of education. Working together, we believe that can be achieved in this world of plenty.

We are delighted to be recruiting for a talented Transport Officer to join our team in Lodwar, Turkana county.

Reporting to the Head of Finance & Operations, the Transport Officer (TO) will be primarily responsible for ensuring that Mary’s Meals Kenya (MMK) Driving, and Fleet Management Policies are adhered to, as well as the driving laws of Kenya.

The TO will be the primary point of contact for vehicle related issues within the organization and will manage a team of dedicated drivers.

The TO will oversee the daily operations of vehicles, including: scheduling of vehicles and services, ordering fuel, management of equipment (fuel cards, keys, safety gear, etc.), reporting accidents and filing claims, and providing driving training to employees.

Key areas of responsibility include:

Vehicle management and Compliance

  • To ensure that all MMK vehicles, in all locations, are well maintained, in working condition and safe for project purposes
  • Analyse weekly transport requirements against available resources to determine if there is need to hire additional vehicles
  • Responsible for preparing the weekly drivers’ schedule to ensure strategic allocation of vehicles at all times
  • Develop a quarterly driver schedule to facilitate planning of staff leave days
  • Supervise, train and build the capacity of drivers.
  • Maintain vehicle records and dashboard to ensure timely registration, service and insurance of vehicles
  • Ensure the vehicles are compliant with organisation policies and procedures and regulatory requirements
  • Ensure vehicles are securely tracked
  • Maintain close relationship with Ministry of Transport Authorities and Police
  • Implement the vehicle replacement policy

Fuel Management

  • To manage the fuel card system. Ensure efficient use of fuel
  • Timely reconciliation and replenishment of fuel
  • Track and report fuel consumption against standard rate for each vehicle and generator, investigating and reporting any adverse variance
  • Maintain a vehicle and generator log system

Safety and security

  • Ensure that all Drivers have valid licences and are fit to drive.
  • Develop a monitoring system to ensure adherence to vehicle management policies
  • Ensure that all vehicles are equipped with fire extinguishers, tow ropes, tarpaulin, emergency equipment, First Aid Kits and essential tools and that an inventory for these is maintained
  • Fully accountable for the vehicles, including their parts, fixtures and fittings.
  • Ensure that vehicles are used effectively, efficiency and for their intended purpose
  • Participate in the development and implementation of assets acquisition plan


  • Prepare monthly reports of fuel consumption for each vehicle and mechanical equipment, investigating and providing variance explanations
  • Provide monthly report of vehicle usage.
  • Provide accident reports form
  • Compile compliance report on vehicles such as insurance, registration and driving licence validity for users

Qualifications, skills, and experience


  • Degree in Business Administration or related field
  • Excellent communication and negotiating skills
  • Ability to set and meet targets
  • At least 3 years’ experience in Logistics and transport administration in a busy environment
  • Good computer skills
  • Strong organization skills
  • Valid driving license


  • Ability to interpret figures and spot trends
  • Flexible approach and the ability to make decisions quickly
  • Willingness to work long hours, holidays and weekends as required

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