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Project Assistant at Plan International

Role Purpose

Plan International is an independent global child rights organization committed to supporting vulnerable and marginalized children and their communities to be free from poverty. By actively connecting committed people with powerful ideas, we work together to make positive, deep rooted and lasting changes in children and young people’s lives. We place a specific focus on girls and women, who are most often left behind. For over 80 years, we have supported girls, boys and their communities around the world to gain skills, knowledge and confidence they need to claim their rights, free themselves from poverty and live positive fulfilling lives.

The current Country Strategy works to ensure boys, girls and especially adolescent girls from marginalized communities have access to improved services and opportunities and have the capacity to lead their own development.

Specific to the Coastal livelihoods and environmental management project, it aims to mitigate against the impact of man-made activities that have continued to destroy the environment and has had gross impact on the Mangrove cover, Ocean pollution and is attributed to declining fish stocks and destroyed mangrove cover. The project aims to facilitate the rehabilitation of degraded mangrove ecosystems for increased mangrove cover; work with seaweed farmers to increase productivity, exploit local value added products, mobilize schools within the project zone to strengthen 4K clubs, their activities including child rights and capacity to protect the environment.

Dimensions of the role

The Project Assistant is responsible for supporting administrative and field project deliverables as guided in the project plan.    They are expected to possess a general knowledge in Community Development processes. The role will undertake mobilization of target stakeholders including administrative task such as organising project workshops and meeting.  The project assistant will coordinate procurement support of the ensure that documentations of work activities such as  Participants attendance lists, Distribution, records of Project Inputs to beneficiaries (Seeds and farm inputs to schools& Mangrove and Sea Weed groups support) are available for reference.  Additionally, the role will require liaison with other project teams to ensure synergy and integration of project interventions.

 

This position will report to the Project Officer.

 

Accountabilities

Project Implementation:

  • Ensure community participation in the project planning, implementation and monitoring
  • Ensure that the monthly activities and budget plans are implemented as per approved work plan and that all activities are on track with appropriate scheduling, quality and timelines
  • Work with relevant staff to ensure all logistics and procurement processes are in conformity with Plan policies, procedures and standards
  • Facilitate access to relevant and accurate information on the project to stakeholders including the government officers, parents, and children.
  • Ensure that gender considerations are appropriately defined and incorporated across all phases of design, implementation and reporting.

 

Manage Project Resources

  • Prepare a breakdown of project budget by interventions
  • Monitor expenditures by interventions and ensure compliance with approved budget.
  • Review expenditure reports on a monthly basis.

 

Documentation and Reporting:

  • Consolidate/write project reports in line with the laid down requirements and Plan standards.
  • Work with the Program team and the M&E team in documenting project achievements and lessons learnt.
  • Contribute to documentation and sharing of best practices with all stakeholders
  • Facilitate and coordinate joint reflection sessions at Sub County and/or County level

 

Communications and Stakeholder Relationships:

  • To engage and maintain cordial stakeholder relationships for effective project delivery throughout the project cycle
  • Maintain a high level of external communication/contact at the community, County levels. This is to facilitate the implementation of the project activities effectively.

Dealing with Problems:

  • Managing community conflicts
  • Managing community/Plan Policy conflicts
  • Maintain good working relationships with other Civil Society Organisations (CSOs).
  • Negotiating with the respective government departments to ensure that work goes on
  • Managing community attitude towards Plan implementation strategy.

Administrative Responsibilities

  •  Ensure project implementation is within the approved monitoring plan and tracked
  • Ensure that all documentation related to activity reports, participants lists and project acknowledgement forms are updated monthly and all project files are up to date.
  • Ensure all project related partner, government and other stakeholder relations are well maintained and also ensure that feedback and input from stakeholders are incorporated into the implementation of the project.
  • Work with relevant staff to ensure all logistics and procurement at a local level are done according to Plan policies. This will include the development and monitoring of procurement plans
  • Periodically review the project outline with the Project Officer to ensure that implementation is on course;
  • Ensure a successful closure of the project once it has been completed.

 

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