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Administrative Associate at United Nations

The United Nations is an intergovernmental organization to promote international co-operation. A replacement for the ineffective League of Nations, the organization was established on 24 October 1945

Eligibility criteria
Minimum age: 22 years old. Applicants must be nationals of or legal residents in the country of assignment.
Description of task
Given the current working arrangements due to the COVID-19 pandemic, the tasks described here-below will have to be undertaken remotely in whichever country the selected candidate is based, until further notice.

Under the direct supervision of Head – Programme Coherence/Assurance Unit the UN Volunteer will undertake the following tasks:

  • Monitors project review processes and schedules related to the unit’s outputs; where applicable, assists in the verification of receipt and accuracy of requisite documents, approvals, signatures, etc. to ensure compliance with relevant administrative requirements.
  • Maintains calendar/schedules; monitors change and communicates relevant information to appropriate staff inside and outside the immediate work unit.
  • Supports a wide range of administrative roles such as recruitment, procurement, contract administration, travel and consultant payments as per UN administrative and financial rules, regulations and guidelines.
  • Provides secretarial and administrative support to Project Review Committee (PRC) meetings, conferences.
  • Monitors the UNEP-PRC email to ensure PCAU actions on requests within set timelines.
  • Responds or drafts responses to routine correspondence and other communications; uses standard word processing package to produce a wide variety of communication documents, memos and reports.
  • Support tracking project submissions to PRC Secretariat.
  • Performs data entry and extraction functions on Microsoft excel.
  • Generates a variety of standard statistical reports, etc., using various databases.
  • Maintains files (both paper and electronic) and databases for work unit.
  • Tracks email communications.
  • Performs other duties as assigned.

Qualifications/Requirements:

Bachelor degree or equivalent Education – Additional Comments:

  • Education – Additional Comments: Business Administration, Project Management or related area

Required experience: 24 Months Experience remark:

  • Experience in business administration support or related area is required.
  • Experience working on projects and project data management is desirable.
  • Proven experience working with Microsoft Word and Excel is desirable.
  • Experience working with Enterprise Resource Platform ERP systems e. g umoja is an added advantage.
  • Previous experience at the United Nations, UNEP or other international organizations on administration, Sustainable Development Goals (SDGs) or environment would be considered an advantage.

Language Skills

  • English(Mandatory), Level – Fluent

Area of expertise: Development programme/project administration, Administration and administrative assistance, Other development programme/project experience Area of expertise details:
Project administration support
Driving license: No Competencies values:
Accountability, Client Orientation, Commitment and Motivation, Communication, Integrity, Planning and Organizing, Professionalism, Respect for Diversity, Working in Teams

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