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Customer Care Manager at Pawame

Key Activities And Responsibilities Of The Role

Ensure the retention of customers as per defined KPI

  • Co-design and oversee implementation of an overall customer experience journey to maximize customer satisfaction, loyalty, trust, and retention.
  • Monitor/measure customer satisfaction and take or recommend appropriate action that will help maintain lasting relationships with high-value customers.
  • Instilling in employees the need to actively listen to customers, be empathetic towards their problems, and be efficient in providing worthy solutions.

Improve aftercare service by reducing the average time for closure of customer care tickets as per defined KPI

  • Ensuring Customer Care Agents diagnose product tickets correctly by rigorously reviewing and improving the first line troubleshooting guide and ensuring the Agents are well trained.
  • Reduce the average days of open tickets stemming from customer complaints.

Grow the Customer Care Agent base to match the needs of the department

  • Adequately staff the Customer Care function with sufficient, suitably qualified and experienced recruits to deliver the Customer Care department’s plan of work.
  • Create and update training programs for new recruits as well as existing agents.
  • Effectively manage direct reports to optimize function performance in support of corporate objectives by setting individual targets, developing and motivating staff, coaching and mentoring, and providing formal and informal feedback and appraisal.

Institutionalizing Customer Care Service excellence by building best practices into effective, repeatable processes

  • Formulate, plan and execute Call Center policies and procedures related to customer information validation, complaint handling, aftercare fulfilment.
  • Develop and maintain KPIs and ensure all Customer Care Agents execute diligently against established policies, procedures and plans.
  • Ensure that all call centre tools and equipment are working well.
  • Regularly perform quality call audits.
  • Regularly manage the Customer Care team performance.

Drive the Value of Customer Centricity in the organization

  • Represent the customer in cross-functional initiatives and ensure that all projects/programs have adequately factored in customer experience.
  • Represent the customer in process development ensuring that all processes and policies affecting the customer adequately factor in positive customer experience.

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KEY CROSS-FUNCTIONAL RELATIONSHIP & INTERFACES

Logistics & Inventory Management

  • Collaborate to forecast for replacement items and ensure inventory is readily available for aftercare initiatives. Provide regular feedback on problematic conditions in order to control the distribution of faulty product batches.

Sales & Field Operations

  • Collaborate to ensure that all in-progress tickets are well prepared for and that communication with customers and technicians is effective in managing expectations of technician visits.

Product Development

  • Collaborate to ensure that troubleshooting guides and checklists are documented in detail. Provide regular feedback to the product team on customer complaint trends related to product that can drive product improvement.

Corporate Development

  • Support Corporate development initiatives in the implementation of customer-facing projects and programs which typically include market research and communication with customers.

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Requirements

Required Education & Certifications

  • Bachelor’s degree in Business Administration, Customer Care Management, Marketing or similar.

Preferred Education

M.B.A or other relevant advanced degree.

Required Experience

  • Applicant should have worked in a field-service oriented customer service environment for at least 4 years.
  • A track record of success in managing call centre teams.
  • A reputable track record in building processes and Key performance indicators.

Preferred Experience

  • Experience working in a field-service oriented customer service environment for at least 6 years.
  • A track record of success managing cross-functional teams
  • Track record in building processes and Key Performance Indicators.
  • Prior working experience in the off-grid solar sector.
  • Significant prior working experience in East Africa.
  • Significant prior working experience in Multi-cultural rural environments.

Technical Requirements

  • An expert in the customer service acumen, understanding and application of theoretical and practical approaches to Customer Service Management.
  • Strong general management skills.
  • Candidate should demonstrate strong etiquette in communication over the phone with good listening skills.
  • English & Swahili fluency.
  • Ease of comfort with information technology.
  • Fluency in the use of Microsoft Office Suite and Google Suite.
  • Experience in Project proposition and Management.
  • Very strong reporting and presentation skills.
  • Experienced people manager with a record of performance managing and development of employees.
  • Strong knowledge of customer care systems and field service management workflows ( CRM’s, Helpdesks, FSM software, etc.)

Behavioural Requirements

  • Analytical ability: Ability to analyze data/reports and produce actionable insights that drive business performance, generally and in specific problem areas.
  • Strategic Thinking Ability, i.e.:
  • To think about a complex system in a holistic, integrated fashion.
  • To link strategy to implementation and develop strategically-focused plans
  • Ability to bring structure to unstructured problems or situations.
  • Leadership: Strong leadership skills and ability to motivate diverse cross-functional teams.
  • Entrepreneurship: Energetic self-starter who demonstrates strong resourcefulness and personal initiative. Requires little hand-holding to deliver tasks. High level of energy and motivation
  • Flexibility, Adaptability and comfort in a fast-changing start-up environment: Comfortable in uncertain and/or ambiguous situations, fast learner and willing to contribute in areas beyond the formal job description.
  • Uncompromising integrity.
  • Cross-cultural skills: Ability to operate effectively in a cross-cultural environment.
  • Communication: Strong oral and written communication skills.
  • Comfort with presenting to senior management and large groups.

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Benefits

  • At Pawame, we are a diverse team of highly energized local and international people, committed to serving our consumers and building a successful, sustainable business.
  • Our values guide our work, and as a PawaTeam member, you’re expected to work with integrity, discipline and drive to serve our customers and build our community. Everyone from our interns to the founders contribute to our success in different ways and has meaningful opportunities to grow and learn in the company.
  • With community being one of Pawame’s core values we foster an inclusive, collaborative culture that treats every individual with respect. Pawame welcomes applications for this position from all qualified applicants with pre-existing Kenyan work authorization. Women are especially encouraged to apply.

 

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