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Project Advisor –COVID19 Emergency Funds Coordination at International Planned Parenthood Federation (IPPF)

IPPF is a global service provider and a leading advocate of sexual and reproductive health and rights (SRHR) for all. We are a world-wide movement of national organisations working with and for communities and individuals. The purpose of this job is to contribute to IPPF’s global technical leadership in quality comprehensive service delivery (including HIV and abortion). By showcasing innovative and successful approaches from Member Associations within the Federation and to donors, taking lessons from other organisations and emerging best practice this post holder shall contribute to advancing the SRHR community. As a catalyst for technical centres, and hubs they will build upon our internal capital for the benefit of the Federation as a whole.

Job Purpose

To ensure efficient and effective management of the funds raised by IPPF as part of the Global COVID-19 response. Provide strong strategic direction, effective management and coordination across the IPPF regions for a multi-country and cross regional initiative supported by the Government of Denmark, Global Affairs Canada, Levi Strauss Foundation and funds raised through IPPF’s Solidarity Fund to provide funding and technical support for MAs and their staff to mitigate the negative impact of COVID-19 in line with IPPF’s COVID-19 Response Framework that focuses on:

  1. Ensuring continuity of SRHR programmes
  2. Advocate for the protection, promotion and advancement of SRHR
  3. Build resilience among IPPF MAs focusing on innovation within MA Programmes

To strengthen, in collaboration with other regional offices, the capacity of selected MAs for effective projects management, ensure donor compliance and ensuring the achievement of expected results through COVID19 emergency grants as provided for in the relevant collaboration agreement with donors.

To track the implementation of projects of selected MAs and ensure implementation is guided by the policies and principles of the federation and provide regular updates to IPPF’s DLT and the Covid-19 Taskforce as needed.

B. Key Tasks

Projects Development and Coordination

  • Lead the process of awarding MA grants in coordination with the respective regional leads in a timely manner.
  • Provide oversight and coordination of the COVID19 emergency funds and advise IPPF and other relevant stakeholders on all stages of the sub-grants’ management cycle and implementation of projects.
  • Ensure proactive engagement and effective coordination with other IPPF colleagues (all regions and Central Office) to ensure that MA grants are responsive to local situation while aligned to the global response framework.
  • Ensure that implementation of activities under the grant meets the donor requirements of the COVID19 emergency grants and that the narrative as well as financial reports meet the scheduling and quality requirements of the partnership agreement at national, regional and global level
  • Along with other IPPF colleagues, ensure effective representation of IPPF with external stakeholders such as Marie Stopes International and RNW Media as part of the COVID-19 Emergency grants
  • Engage with IPPF colleagues in ESEAOR, SARO and Central Office to identify needs regarding the COVID-19 Emergency grants and provide specific and relevant support to three MAs (Bangladesh, Ghana and The Philippines) in the implementation of their programme on Self managed medical abortion and use of digital health intervention
  • Be a member of the IPPF COVID Global Taskforce and collaborate closely with them and secretariat teams in Supply Chain, finance, and other departments as necessary for the successful execution of the grant
  • Track and provide regular updates on the implementation of the COVID19 emergency grants and update IPPF on actual expenditure versus budget on projects
  • Prepare and contribute to final report for the donor, in collaboration with the Member Associations, Regional offices, and provide clarifications as required to the donors
  • Build and maintain positive relationships with all members of staff, and contacts within and outside the Federation
  • Provide an overview and monitoring platform of the COVID19 emergency grants, planning and implementing effective monitoring and evaluation of supported project
  • Develop a dissemination strategy of lessons learnt and best practices from the IPPF COVID19 emergency grants, which will contribute to the IPPF’s knowledge management on emergency responses and integration

MA Projects Coordination

  • Support, where applicable, Africa Region Member Associations implementing their projects supported by COVID19 emergency funds
  • Support the coordination and management of any other MA restricted funds within the AR Program department
  • Participate in the ARO Program department review meetings, mainly the periodic restricted projects reviews
  • Contribute to the regional office strategies on enhancing restricted funded project delivery
  • Actively engage in all priority initiatives in the Programmes Department including but not limited to humanitarian response, quality of care and enabling services initiatives
  • Take the lead in identifying and promoting the sharing of good practices and introduction or implementation of innovative approaches among IPPF MAs to achieve their project set targets.

Other

  • Work closely with the Lead Project Delivery Management as well as other senior or cross-cutting specialist to advance departmental agenda
  • To ensure gender is effectively mainstreamed within the remit of the post and in line with IPPF’s Gender Equality Policy
  • To take collective responsibility for safeguarding, including child protection.
    To undertake any other duties as may be requested from time to time

Competencies

Professionalism

  • Knowledge and experience of working with International Non-Governmental Organization.
  • Knowledge or familiarity with range of operations for civil society organisations both within IPPF and others in Africa, Asia, Central and Latina America.
  • Knowledge of wide range of SRHR programs and innovations, specifically related to Humanitarian response, AYSRH, abortion and digital health programming.
  • Knowledge of the region and/or countries in the selected regions as per IPPF delimitation, including the political, economic, and social dimensions.
  • Ability to identify and to formulate conclusions/recommendations to resolve a wide range of complex issues/problems.
  • Show pride in work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations

Planning & Organizing

  • Develops clear goals that are consistent with agreed strategies.
  • Identifies priorities and knows when to adjust priorities if necessary.
  • Allocates appropriate amount of time and other resources for completing work.
  • Foresees risks and allows for contingencies when planning.
  • Organizes training sessions, e-training and facilitate same.
  • Monitors and adjusts plans and actions as necessary.

Teamwork

  • Works collaboratively with colleagues to achieve projects and organizational goals.
  • Solicits input by genuinely valuing others’ ideas and expertise.
  • Is willing to learn from others.
  • Places organizational and team agenda before personal agenda.
  • Works independently and as a team member.
  • Supports and acts in accordance with the final team-decision, even when such decisions may not entirely reflect own position.
  • Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Accountability:

  • Takes ownership of all responsibilities and honors commitments.
  • Delivers outputs for which one has responsibility within prescribed time, cost and quality standards.
  • Works on multiple deliverables simultaneously, independently and meet deadlines without compromising quality.
  • Strong report writing and presentation skills.
  • Operates in compliance with organizational regulations and rules.
  • Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Communication:

  • Speaks and writes clearly and effectively.
  • Excellent interpersonal skills. Ability to influence and persuade others.
  • Listens to others, correctly interprets messages from others and responds appropriately.
  • Asks questions to clarify, and exhibits interest in having two-way communication.
  • Tailors language, tone, style and format to match audience.
    Demonstrates openness in sharing information and keeping people informed

2) Education

Project management professional qualification (e.g. Prince2, Agile, CAPM, IPMA, etc), Master’s degree in Public Health, Health Services Management, Reproductive Health, Social Sciences, or other related areas, or qualified by experience.

Work Experience

  • At least six years’ experience in similar position, or programmes management
  • Two years of experience in the related area at the international level is required
  • Significant experience of effectively managing budgets and working on donor compliance in program implementation is essential
  • Experience in networking and cross regional collaboration

Languages

  • For this post fluency in English and French (both oral and written) is required.
  • Knowledge of Spanish, Arabic and/or Portuguese is an advantage

5) Assessment

Evaluation of qualified candidates may include a desk review and/or an assessment exercise which may be followed by competency-based interview.

6) Personal Attributes

  • Subscribe to IPPF’s Mission, Vision, and Values
  • Embrace working in a multicultural environment
  • Ability to maintain high level of confidentiality
  • Willingness to travel: approximately 25% of time
  • Focus on continuous improved results/performance
  • Ability to work and deliver under pressure
  • Proficiency in technologies, such as MS office suites
  • Flexibility and willingness to work outside normal working hours

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